How Does Online Notarization Work?
Updated 2026-09-19
You upload your document to an approved platform, complete identity verification, then join a live video session where the notary confirms your identity, watches you sign electronically, and applies an electronic seal and digital certificate. The completed document is returned to you electronically, usually within minutes of the session ending.
Step 1: book and upload
You choose a notary who offers remote online notarization and upload the document as a PDF. Complete every field except the signature lines before uploading.
Step 2: identity verification
Most platforms use two checks. Knowledge-based authentication asks questions drawn from public and commercial records that only you are likely to answer. Credential analysis examines a photograph of your identification for signs of tampering. Some states or platforms add a biometric comparison to your live image.
Step 3: the live session
The notary joins by video, confirms your identity, checks you are signing willingly, and watches you apply your electronic signature. If the act is a jurat, they administer an oath or affirmation during the session.
Step 4: seal and delivery
The notary applies an electronic seal and a digital certificate that shows whether the document has been altered since signing. You download the finished file, and the notary retains the recording and journal entry as their state requires.
If verification fails
Knowledge-based authentication allows a limited number of attempts. If you do not pass, the session cannot continue and you may need to try again later or use an in-person notary instead. Recent moves, thin credit files and shared names are the usual culprits.
Frequently asked questions
- How long does it take?
- Often 10 to 20 minutes, most of which is identity verification rather than the notarization itself.
- Can other signers join from somewhere else?
- Many platforms support multiple signers in one session, each verified separately.
- Do I need to install software?
- Usually not. Most platforms run in a web browser, though a stable connection and a working camera are essential.
Search the notary directory
Enter your ZIP code or city to see notaries who serve your area.
Related guides
What Is Remote Online Notarization?
Remote online notarization explained: how a notary meets you by live video, how identity is checked, and when it can be used.
Read guideWhat Do I Need for an Online Notary Appointment?
A checklist for a smooth remote online notarization, and the setup problems that cause most delays.
Read guideHow Do Online Notaries Verify Your Identity?
Knowledge-based authentication, credential analysis and biometric checks explained, plus what to do if verification fails.
Read guideIs Online Notarization Legal?
How remote online notarization is authorized, why availability varies by state, and why acceptance by the recipient still matters.
Read guideNotarization requirements vary by state and document type. A notary public generally cannot give legal advice, choose a document for you, draft a document unless separately authorized, tell you how to complete a form, or explain the legal effect of signing. If you are unsure whether your document needs notarization or which notarial act is required, ask the agency or person receiving the document, or consult a qualified legal professional.