Where to Get Business Documents Notarized
Updated 2026-09-19
Businesses commonly notarize contracts, corporate resolutions, articles and amendments, partnership agreements, vendor and banking forms, and affidavits. The individual signing on behalf of the company appears before the notary with photo identification, and the certificate reflects their capacity, such as officer or member.
Signing in a representative capacity
When you sign for a company, the notarial certificate usually states your title and the entity's name. Sign exactly as the document names you, and bring anything the recipient asked for to evidence your authority, such as a resolution or operating agreement extract.
Documents that often need a notary
- Corporate resolutions and consents
- Articles of incorporation, organization and amendments
- Partnership and operating agreements
- Commercial leases and equipment financing
- Banking authorizations and vendor forms
- Sworn statements for bids, permits and licensing
Handling volume
If your business notarizes documents regularly, a relationship with one mobile notary who knows your paperwork saves time. Ask about scheduled visits, volume pricing and after-hours availability.
Frequently asked questions
- Can one signature cover several documents?
- No. Each notarized signature is a separate act with its own certificate and usually its own fee.
- Can our own employee notarize company documents?
- Generally yes, as long as the notary has no personal beneficial interest in the transaction. Rules vary by state.
- Can this be done online?
- Often, and it is convenient for counterparties in different cities — subject to the recipient accepting electronic notarization.
Search the notary directory
Enter your ZIP code or city to see notaries who serve your area.
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Read guideNotarization requirements vary by state and document type. A notary public generally cannot give legal advice, choose a document for you, draft a document unless separately authorized, tell you how to complete a form, or explain the legal effect of signing. If you are unsure whether your document needs notarization or which notarial act is required, ask the agency or person receiving the document, or consult a qualified legal professional.