Can my employer's in-house notary notarize my documents?

Generally yes, provided the notary has no disqualifying personal interest in the transaction.

Usually the employer when the document is required for work. Confirm before booking.

Can this be done online?

Often, if the employer accepts electronic notarization.

Notarizing Employment and HR Documents

Updated 2026-09-19

A stack of blank paperwork forms with a pen and reading glasses on a wooden table

Employers sometimes require notarized affidavits, background check consents, non-compete acknowledgments or remote onboarding paperwork. The employee signs before a notary with photo identification. Some employers also arrange an authorized representative to complete identity verification paperwork for remote hires, which is a separate process from notarization.

What employers commonly ask to be notarized

Employment or income affidavits
Background check and disclosure consents
Confidentiality or non-compete acknowledgments
Relocation and expense agreements
Benefit and beneficiary forms

Remote onboarding

Employers hiring remotely often ask a local notary to act as an authorized representative for identity document verification. That role is assigned by the employer, not conferred by the notary commission, and it is not a notarial act. Ask the employer exactly what they need, and ask the notary whether they take that work.

Arranging it at the workplace

For several employees at once, a mobile notary visiting the office is usually cheaper and faster than sending everyone out separately. Ask about group rates and allow one appointment slot per signer.

Frequently asked questions

Can my employer's in-house notary notarize my documents?: Generally yes, provided the notary has no disqualifying personal interest in the transaction.
Who pays?: Usually the employer when the document is required for work. Confirm before booking.
Can this be done online?: Often, if the employer accepts electronic notarization.

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Notarization requirements vary by state and document type. A notary public generally cannot give legal advice, choose a document for you, draft a document unless separately authorized, tell you how to complete a form, or explain the legal effect of signing. If you are unsure whether your document needs notarization or which notarial act is required, ask the agency or person receiving the document, or consult a qualified legal professional.