Getting a Deed Notarized
Updated 2026-09-19
Deeds transferring real property are notarized so the county recorder will accept them. The grantor — the person transferring the property — signs before a notary with photo identification. The recorder also sets formatting and content rules, and a deed that fails those rules is rejected even when the notarization is correct.
Who signs
Generally the grantor. The grantee usually does not sign, though a few states and some deed types require it. If the property is jointly owned, all owners normally sign.
What recorders check
- The full legal description of the property, not just the street address
- Correct names and the required notarial certificate wording
- Margins and a blank space for the recording stamp
- Any required transfer tax declaration or preliminary change of ownership form
- Legible original signatures and a clear notary seal
Do not improvise
A notary cannot draft a deed, choose the type of deed, or tell you how transferring property will affect your taxes, mortgage or eligibility for benefits. Those questions belong to a real estate attorney or title company. Errors on a recorded deed are expensive to fix.
Where the signing happens
Mobile notaries routinely handle deed signings at homes, offices, hospitals and care facilities, which helps when an owner cannot travel. Confirm first whether the recorder accepts electronically notarized deeds if you were hoping to sign online.
Frequently asked questions
- Does notarization record the deed?
- No. Recording is a separate step with the county, usually handled by a title company or attorney.
- Can I use correction fluid on a deed?
- No. Alterations usually cause rejection. Prepare a clean document instead.
- Can a deed be notarized online?
- Only where the receiving county recorder accepts electronic notarization. Check first.
Search the notary directory
Enter your ZIP code or city to see notaries who serve your area.
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Read guideNotarization requirements vary by state and document type. A notary public generally cannot give legal advice, choose a document for you, draft a document unless separately authorized, tell you how to complete a form, or explain the legal effect of signing. If you are unsure whether your document needs notarization or which notarial act is required, ask the agency or person receiving the document, or consult a qualified legal professional.